Secure printing solutions for bank

I. Customer Profile

XX Bank features an urbanized business layout nationwide, with branches and banking offices in economically developed cities across China including Beijing, Shanghai, Tianjin, Guangzhou, Hangzhou, Nanjing, Dalian, etc.

II. Background and Status Quo

Approximately 450 printers of different brands are deployed across the country serving over 3,000 users, with high failure rate, difficulty in IT maintenance and complicated procedures of consumables replacement and procurement. Printing costs are rising every year yet with no guarantee of information security of printed materials, and details of use cannot be traced or statistically obtained.  

III. Customer Vision

Centralized equipment management nationwide through professional printing management system, uniform access card verification for printer access to ban any unauthorized user, unform security policies and limited permission of color printing to cut cost, integration of existing equipment and replacement of equipment of high failure rate. Real-time checking of audit log and report details by administrator to ensure secured painting and avoid leakage of confidential information through keyword alert and printing upon approval. Business continuity of printing server, regular inspection for any possible vulnerabilities in equipment and server with actions promptly taken.

IV. Solutions

Professional solutions are provided for printing, photocopying and scanning upon ID verification, centralized user access control and full monitoring of user log and audit.

1. User Verification

Sync AD domain control, ID verification combined with access card swiping and authorized-printing-only policy to eliminate illegitimate or unauthorized use.

2. Security Policy

Record detailed user log and log audit, generate duplicates for future reference, enable keyword alert, etc. for printing security.

Printing allowed only if approved by superior for key departments, enable file traceability and prevent compromise in confidentiality of critical files by adding water print and QR code.

Encrypt and regularly erase hardware of printer and encrypt data streams throughout the printing process to ensure security for all data streams.

3. Cost Control

Authority mechanism activated for color printing and mandatory requirement for double-sided printing, with only certain departments or users authorized for color printing

Centralized visualization monitoring platform for real-time tracing of equipment status, significantly reducing labor cost for maintenance

Detailed report and statistics to provide strong evidence for sub-accounting of users

4. Flexible Customization

Flexible and customized functions available based on customer’s business needs, and sustainable upgrade for long-term use

5. Customer Value

Meet information security and confidentiality management needs including management, auditing and tracing throughout the printing process through deployment of secure painting management system. Reduce investment cost for customer by integrating existing equipment and implementing cost control strategies. Well recognized for sustainable and quality professional service provided for customer.